Open Positions

We are seeking an experienced and highly capable Office Manager to oversee the day-to-day running of our Luxembourg office. This is a hands-on role requiring a proactive, organised, and solutions-oriented professional who can work at pace, manage multiple priorities effectively, and ensure the office remains a well-equipped, well-run, and welcoming environment for employees and visitors alike.

The successful candidate will provide consistent operational support to the team, take ownership of a broad range of office matters, and help foster a positive, efficient, and professional workplace culture.

Key responsibilities

Office operations and organisation

• Ensure the office is fully operational, well maintained, and appropriately stocked at all times.
• Act as the main point of contact for office supplies, equipment, maintenance, mail, deliveries, and reception-related matters.
• Manage relationships with vendors, service providers, and the office landlord, including contract administration, price negotiations, and invoice follow-up.
• Support budget preparation and monitoring for office-related expenditure.
• Coordinate with IT and external providers on office equipment, workplace systems, and IT-related support matters.
• Organise and maintain office procedures, records, and filing systems to ensure efficient and controlled office administration.
• Support executive assistant duties as required.

Health, safety, and compliance

• Act as the office health and safety lead, helping to ensure a safe and compliant working environment.
• Maintain and implement office procedures in line with applicable legal, regulatory, and internal requirements.
• Support evacuation, emergency response, and disaster recovery planning and coordination.
• Ensure relevant office compliance matters are monitored and addressed appropriately.
• Attend relevant training courses, including health and safety and fire safety training.

Office culture and events

• Plan and coordinate office events, team-building activities, and employee outings that promote engagement, collaboration, and a positive office atmosphere.
• Help maintain a welcoming, professional, and well-organised workplace environment.

• 4–6 years’ experience in office management, office administration, or a similar role, ideally within Luxembourg.
• Ability to fulfil the statutory requirements for designation as a travailleur désigné in Luxembourg, where applicable.
• Strong practical experience managing office operations, administration, and workplace logistics.
• Excellent interpersonal and communication skills, with the ability to build strong working relationships across all levels of the business.
• A hands-on, proactive problem solver who is comfortable taking ownership and working independently with minimal supervision.
• Highly organised, able to prioritise effectively, manage competing demands, and handle matters with professionalism and discretion.
• Comfortable working in a fast-paced environment and managing a broad range of responsibilities.
• Strong command of English and French; German is an advantage.
• Good understanding of office-related IT support and Luxembourg legal and regulatory requirements relevant to office administration.

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Competitive compensation package with performance-based bonuses that reward your achievements
• Professional, international working environment with global exposure
• Challenging, rewarding career opportunities within our expanding company
• Collaborative culture with hands-on training and dedicated mentorship programs
• PG Academy - our dedicated learning and development platform for continuous growth
• One-month sabbatical after every five years of service to recharge and explore
• Engaging office events, team activities, and volunteer opportunities to connect with and help our local communities