Join our Business Services Department in Zug and help senior leaders and Business Unit Heads stay focused on what matters most by keeping day-to-day operations running seamlessly. This is a hands-on, high-visibility role where you’ll combine strong execution with a service mindset to support planning, coordination and internal engagement across a global organization. You’ll also help deliver key initiatives such as our Global Business Services Offsites (Denver, Zug, Singapore, Manila) and our Business Services training program, making this an exciting opportunity to shape how our teams connect and learn.
Key responsibilities:
- Provide high-quality administrative and operational support to senior management, BU Heads and wider team members
- Own complex calendar management, meeting coordination and logistics across multiple stakeholders and time zones
- Coordinate travel arrangements and support expense processing, ensuring timely and accurate documentation and follow-up
- Prepare and format presentations, meeting materials, reports and business documentation (e.g., briefings, agendas, speaker notes)
- Support business planning and departmental meetings, including topic collation and end-to-end coordination
- Coordinate internal events and offsites (including global Business Services offsites), trainings and guest logistics
- Maintain and organize documentation and storage systems, ensuring information is easy to access and consistently managed
- Liaise professionally with internal stakeholders and external vendors, managing expectations and delivering high service standards (including ad-hoc administrative, research and project-based support as needed)
